Thank You for Your Proposal But: A Guide to Responding Professionally

Dear [Name], I sincerely appreciate the time and effort you’ve put into submitting your proposal. Your dedication and enthusiasm are truly impressive and I’m grateful for your commitment to our project. However, after careful consideration, I regret to inform you that we’ve decided not to move forward with your proposal at this time. Please know that this decision was not made lightly and we value the hard work that you’ve put in to present your ideas. Unfortunately, it didn’t align with our goals and objectives for this particular project. Nonetheless, I want to express my gratitude for your efforts and thank you for your proposal. I wish you all the best in your future endeavours and I hope that we may have the opportunity to work together in the future. Sincerely, [Your Name]

How Do You Thank Someone for a Proposal?

There are many ways to express gratitude for a proposal. Some people simply respond with a quick “thank you,” while others may go into more detail about why they appreciate the effort and thought that went into the proposal.

Second, it’s a good idea to be specific about what you appreciate in the proposal. Did it offer a new perspective on a problem youve been struggling with? Did it highlight a solution you hadnt considered before? By pointing out these specific aspects, youre showing that youve taken the time to really read and consider the proposal.

Third, depending on the context, you may want to offer some kind of reward or incentive for the proposal. This could be something as simple as a gift card or bonus, or it could be a more long-term commitment like a promotion or partnership.

Fourth, it’s important to be gracious and respectful in your response. Even if the proposal isnt quite what you were hoping for, it’s important to show that you value the persons input and are grateful for their effort. By being courteous and professional, youre building a positive relationship with the person and increasing the likelihood that theyll continue to offer valuable proposals in the future.

Finally, it’s a good idea to follow up with the person after thanking them for their proposal. Depending on the circumstances, you may want to schedule a meeting to discuss the proposal further, or you may simply want to stay in touch to see how things develop. By keeping the lines of communication open, youre showing that you value the persons input and are interested in exploring their ideas further.

By doing so, youll not only build stronger relationships, but also encourage a culture of creativity, collaboration, and innovation in your workplace or community.


We appreciate the effort you’ve put into it and we’ve carefully reviewed it. While we understand the value of your ideas, unfortunately, we’ve decided to pursue a different direction for our project. We encourage you to keep up the excellent work and continue to innovate in your field. We hope that in the future, we can explore other opportunities to collaborate. Thank you again for your proposal and your dedication to your craft.